All you need to know about event planners!
Are you planning an event for your loved one? Or want to plan a professional event hassle-free? Unriddle your problems with the planning of the event logistics in Australia with event planners. An event’s success stands in its establishment. Mistakes can happen when you are puzzled up with so many things single-handedly. Event logistics from event organisers offer technical and logical services. They ensure that your event moves smoothly. They provide support from warehousing, event registration, picking a venue and many more. By hiring the event planners, you do not have to deal with external vendors all by yourself. They are cost-effective as they work with bulk wholesalers.
Event management is essential in any business. According to a survey held in June 2021, about 2,402,254 active businesses were in Australia. All these business people would plan some event and require an event planner. Event logistics in Australia is the transportation of food, beverages, pieces of equipment, etc. They are experts in integrated planning, control of merchandise and time management. Generally, event logistics in Australia includes areas such as
- Venue: The place where you will be holding the event. It will majorly depend upon the number of guests, a common and easily accessible location both for the guests and other services. They also coordinate it with your budget and the type of space required. It can either be indoor or outdoor.
- Food and beverages: All events involve food and drinks. They prepare a schedule chart with the number of guests on it. Then shortlist the vendors following the requirements.
- Transportation: Transportation may involve the transport for the guests, attendees, staff and sponsors. It may be flight, cars or buses. They also take care of the parking slots. It also includes the transportation of other materials needed for the event, for example, projectors, chairs, etc.
- Merchandise: Sometimes, events are known for promotional purposes. They involve selling the company’s products in a stall. The purpose of this crucial element may be to increase the reach of any new product launched or to raise profits with discounts.
- Hardware and software: They also plan on the hardware and software involved in holding your event. It may include software for registration, laptop, mics, screens, speakers, etc.
An event organiser takes responsibility for all these logistics.
How do you choose the perfect event organisers?
1. Good listeners
Your event planner has to be a good listener to understand what you expect from them. They need to listen and then give extra suggestions to you. The planners should not mask your views and opinions. Explain your theme to them; what is your goal?; what do you expect from them? Talk to them and check if you are comfortable with them. Check if they match your wavelength.
Read reviews and feedback given by their other clients. Ignore comments that are not relatable to your event. For example, a negative view of their decoration would not affect you if you plan a professional event.
The charges for planning the event and the materials should fit your budget. Get quotations from various planners and shortlist the ones that fit your budget. You will have to explain the expected quality of the event to them clearly to give a perfect budget. They must also be transparent with all their charges.
Ask about their experience or the number of events they had planned. If you are planning a unique themed event, check if they experience such events. Also, look at their certificates and awards (if any).
Should you make a follow-up?
The follow-up is highly essential when managing an event. Request the planner not to take any vital decision without your concern. Also, never put too much pressure on them by holding them back. Tell them your expectations, sip your coffee stress-free and get ready for your role in the event.